The reserves service at the University of Virginia Library provides access to essential curriculum materials that are supplementary to the required texts or that are difficult for students to acquire. Reserve materials are locally managed by individual libraries whose collections reflect the constituents they serve. To place a reserve request, use the Reserve Request form below. You will receive an e-mail confirmation when your reserve request has been received. You can see your processed reserves by signing into your Virgo account.
Books and Videos
Reserve requests are processed in the order in which they are received. During the beginning of the semester allow 14 days to process requests; afterwards, requests will usually be processed within 3 business days.
You can request journal articles or chapters from books to be placed on reserve through the Library’s Instructional Scanning Service. Please select the UVa Collab menu option after you log into the ILS Web Request System.
If you already know that the Library doesn’t own an item that you need for reserve, you may make a reserve purchase request here.
If you have personal copies of items to be placed on reserve, you may fill out this form and bring it with the items.
The Robertson Media Center can digitize video clips for faculty to use in teaching and research. Clips can be used for in-class viewing on a DVD player, and/or made available for streaming online within Collab.
The Music Library can digitize audio for faculty for streaming online within Collab to use in teaching. Contact the Music Library or call 434-924-7041 for more information.
Frequently Asked Questions
How many books can I put on reserve?
Due to space limitations and the large volume of reserve items, we request that instructors place no more than 25 titles per class on reserve and just one copy per title.
How long can reserve items be checked out?
Loan periods for books and CDs are 3 hours or 2 days; for videos 3 hours only.
Can I put my own copy of something on reserve?
Yes, you can place personal copies of books or videos on reserve, one copy per title. Please be aware that personal copies will be marked and barcoded for use with our circulation system. The library cannot assume liability for materials that are worn, torn, mutilated, lost or stolen.
What about textbooks?
While it is general policy of the Library not to purchase copies of textbooks, exceptions to this policy will be considered on an individual basis by the appropriate subject librarian. If the Library already owns a textbook, or you bring us a personal copy, we’ll place one copy on reserve.
What if I need something put on reserve right away?
Although we make every effort to process requests quickly, we cannot guarantee timely service for last-minute requests.
What if something I need is checked out?
Items that are checked out will be recalled. Please note that recalled items may take 3 weeks or longer to process.
How about items that the Library doesn’t have?
If we don’t already own something that’s requested for reserve we’ll attempt to purchase it. Please note that items that need purchasing may take 4 weeks or longer to process.
What if an item is Available to Order?
To place an Available to Order item on reserve, star it as you would any other item in Virgo, add it to your reserve list, and a reserve coordinator will request that the Library purchase it.
When are items removed from reserve?
Reserve items are taken off reserve and available for checkout after finals. Processing time for removing reserves varies depending on the workload and may take up to six weeks to complete.
Please contact the appropriate library department:
- Charles L. Brown Science and Engineering Libraries Reserves – (434) 981-5294
- Chemistry Reserves – (434) 924-3159
- Clemons Print Reserves – (434) 924-3684
- Clemons Video Reserves – (434) 924-3684
- Continuing Education Reserves – (434) 982-2652
- Fiske Kimball Fine Arts Library Reserves – (434) 924-6607
- Instructional Scanning Services – (434) 924-0941
- Law Library Reserves – (434) 924-0940
- Math Reserves – (434) 924-7806
- Music Library Reserves – (434) 243-8700
- Physics Library Reserves – (434) 924-6589