Who may borrow materials from the Library?
- UVA students
- UVA faculty
- UVA staff
- UVA alumni
- UVA research projects
- Individuals associated with UVA agencies by specific arrangement
- Virginia residents (at least 16 years of age)
- Faculty and students at other Virginia higher education institutions
- Independent researchers (upon presentation of a picture ID)
- Faculty from OCLC Reciprocal Faculty Borrowing Program institutions
Individuals who have an active trespass order against them restricting access to University property may not borrow books from the Libraries. They should arrange with the UVA Police to return any materials previously checked out.
How do I obtain borrowing privileges?
Present current, valid identification at any Library circulation desk. Valid forms of identification:
- UVA student, faculty, or staff ID card
- Virginia driver's license or ID card
- Valid driver's license or ID card (for one year researcher access)
- Passport (for one year researcher access)
- ID card from a Virginia higher education institution (one year researcher access)
UVA IDs double as library cards. Community patrons will be issued library cards at registration.
May I renew materials? How do I renew materials?
The Library allows unlimited renewals of most materials.
- Login to VIRGO and renew online
- Call any of our libraries to renew over the phone
- Email lib-circ@virginia.edu
- Request at any Library service desk.
Materials that may not be renewed:
- items that have been recalled from you (i.e. requested by someone else)
- reserves
- equipment
Some Interlibrary Loan materials may be renewed: you can do this through the Interlibrary Services/LEO website or by phone, (434) 924-3875.
May I recall materials if they are checked out? How do I recall materials?
Users who have a need for material currently checked out can place a recall on the charged item and specify the library at which they would like to pick the item up. Recalled items must be returned within 10 days of the recall notice. Recalled items accrue overdue fines at a rate of $1.00 per day. Once the item is returned, the requesting user will be notified and the item will be held at the specified library’s service desk for 7 days, after which it will be re-shelved or circulated to the next waiting user.
Where do I return materials?
Most materials can be returned to any UVA library. Many locations have outside book returns. There is a book return at Central Grounds Garage on second level north. There is also a drop return at the Ivy Stacks facility at 2450 Old Ivy Road. Equipment should be returned to the library from which it was checked out.
Mailing Address:
UVA Alderman Library
ATTN: Circulation P.O. Box 400113
160 McCormick Road
Charlottesville, VA 22904
What are the loan periods?
| ITEM TYPE | FACULTY | GRADUATE STUDENTS & STAFF | UNDERGRADS | ALL OTHERS |
|---|---|---|---|---|
| Books and Printed Music | Unlimited, but subject to recall | All materials due at the end of the spring semester, overall limit on items - 500 | 30 days, overall limit on items - 500 | 30 days - 25 item limit unless faculty at other VA colleges |
| Bound Journals | Unlimited, but subject to recall | All materials due at the end of the Spring semester | 30 days | 30 days |
| Audio Books - CDs & Cassettes | 30 days | 30 days | 30 days | 30 days |
| Current Periodicals (Science & Engineering, Fine Arts) | 7 days, 1 renewal | 7 days, 1 renewal | 7 days, 1 renewal | 7 days, 1 renewal |
| Reserves, 3 Hour (Some items are in-library use only. ) | 3 hours | 3 hours | 3 hours | 3 hours |
| Note: Some reserve 3 hour items may be checked out overnight shortly before closing | ||||
| Reserves, 2 Day | 2 days | 2 days | 2 days | 2 days |
| Equipment (Return to library checked out from.) | varied, read more | varied, read more | varied, read more | varied, read more |
| Music Sound Recordings | Unlimited, but subject to recalls, unlimited renewals | All materials due at the end of the Spring semester, unlimited renewals. Grad students - no item limit; staff - 25 item limit | 1 month, unlimited renewals | 1 week, 25 item limit, 1 renewal |
| Microfilm & Microfiche | Unlimited, but subject to recalls & staff confirm once/semester | All materials due at the end of the Spring semester | 30 days | 30 days (25 item limit except faculty at other Virginia colleges / universities) |
| Software, from Scholars' Lab | 3 days | 3 days | 3 days | Not available |
| Videos/DVDs | 7 days, 1 renewal, 5 DVD (VHS, LD) limit | 7 days, 1 renewal, 2 DVD (VHS, LD) limit | 7 days, 1 renewal, 2 DVD (VHS, LD) limit | 7 days, 1 renewal, 2 Clemons DVD limit |
Maps, CD-ROMS, and certain other materials in some libraries may have other loan periods. Materials in some collections, such as Reference and Special Collections, do not normally circulate.
What are the charges for lost or damaged materials?
Books, bound journals, microforms, DVDs, Laserdiscs, CDs, VHS tapes, and cassettes: $40 per item minimum.
Equipment: Original cost or actual cost of comparable item.
Interlibrary Loan: Replacement charges are set by the lending institution.
Other materials: Original cost or actual cost of comparable item.
What are the fines for overdue materials?
Books, bound journals, microforms, DVDs, Laserdiscs, CDs, VHS tapes, cassettes: No overdue fines
RMC Equipment: $25 per day per item; $2000 maximum per item
Periodicals and recalled items: $1 per day per item; $20 maximum per item
In-library and overnight reserve: $1 per hour per item; $20 maximum per item
Two day reserve: $1 per day per item; $20 maximum per item
When materials are returned late and fines have accrued, the user will receive notification of the amount and reason for the fines. When materials are not returned and become long overdue, the user is billed for replacement cost and Library privileges are suspended. This includes use of Special Collections, Interlibrary Services and LEO book delivery. Payment for materials found and returned within 90 days of payment will be refunded.
Student fines will be referred to the University Student Financial Services for collection as part of the University’s centralized billing system. Other users may clear their accounts at any Library circulation unit by returning the items. However, all fines incurred by non-students must be paid at Clemons Library.
What do I do if I try to log into Virgo and see an "Access Denied" message?
If you are unable to log in to Virgo to renew your books or recall an item, please contact lib-circ@virginia.edu or Ask a Librarian for more information.
May I borrow materials from the UVA Library for exhibition or display?
For information on loans from the Albert and Shirley Small Special Collections Library, visit their Materials Loans Policy.
To borrow materials from the general collections (Clemons, Ivy, Fine Arts, Brown Science/Engineering Library, or Music Library) for exhibition, display, or other outreach purposes, contact exhibitions@virginia.edu at least 90 days prior to the opening date of the exhibition or display. Loans of up to six months will be considered; the object’s condition and local need to support research are factors in considering loans from our collections.
What if I lose or destroy my Library card?
If you lose or destroy your UVA ID, please follow instructions from the UVA ID Office: https://idoffice.virginia.edu/
If you are a non-UVA community patron and lose or destroy your library card, please visit any UVA Library location with a government picture ID to have a new Library card issued. Please be prepared to answer questions about your identity to have a new card issued.